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Information Requests

As a hospital we collected certain personal information about patients in order to provide care and treatment and to meet certain legal requirements. As a data subject you have a right under the General Data Protection Regulation (GDPR) to find out about the use of your personal data and to request the data we hold on you.

Whilst you do not have to use this form to make a subject access request, it is helpful for us to manage your request effectively..

We may contact you to request additional supporting information and/or proof of your identify to safeguard your privacy and personal data. If you are making a Subject Access Request on someone else’s behalf they will need to provide clear documented consent that they are allowing you to access their data. If we are not satisfied with the consent provided we will contact the individual directly to verify the request.

No fee is payable under normal circumstances, but we do reserve the right to charge a reasonable administrative fee for requests that are complex and we will advise you as such.

We aim to respond to all Subject Access Requests within a month of receipt. If we require more information from you, or if the request is complex, we may require more time and we will inform you of this accordingly.

Please complete  the Subject Access Request Form and send it back to or by post to:

Data Request
Medical Records Department
King Edward VII’s Hospital
5-10 Beaumont Street

Where data is requested electronically, the data requested will be sent via encrypted e-mail to the recipient. This allows for an efficient and secure communication that can be tracked and audited.

The hospital has a Data Protection Officer who provides expert advice and support on data matters.

Find out more about the Hospital’s Privacy Policy.

Subject Access Request Form

If you are making a subject access request please download, fill in and return this form either via post or by emailing

Download Form