Theatre Scheduler

Job Title: Theatre Scheduler

Department: Theatre

Salary: Competitive

Hours of Work: 37.5 hours

Work Pattern: Monday to Friday

Shift Times: 8am – 4pm

Contract: Permanent

About King Edward VII’s Hospital:

King Edward VII’s Hospital is a world-renowned private hospital located in the heart of London. Established over 120 years ago, we are dedicated to providing the highest standards of medical care, with a focus on personalised, patient-centred service. We are proud to serve both civilian and military personnel, upholding values of compassion, excellence, and respect. As a trusted institution, we are committed to advancing healthcare through continuous innovation, research, and education. Our outstanding Doctify reviews reflect the exceptional care we provide, and we strive to ensure that every patient receives the best possible treatment and support.

Role Summary:

The Theatre Scheduler is key to ensuring the efficient and smooth operation of the theatre department at King Edward VII’s Hospital. You will manage the scheduling of surgeries, working closely with consultants and their secretaries to accurately input bookings into the CompuCare system. Your role will involve coordinating with various hospital departments to confirm theatre slots, allocate hospital beds, and ensure that all necessary equipment and staff are prepared in advance.

You will also handle last-minute changes, reschedule procedures as needed, and work with the theatre team to ensure optimal resource allocation. Strong organisational skills, attention to detail, and effective communication with departments such as admissions, radiology, and pharmacy are essential. This role contributes directly to maximising theatre utilisation, improving patient flow, and supporting the hospital’s high standards of patient care and service excellence.

Key Responsibilities:

• Coordinate and schedule surgical procedures using CompuCare to ensure accurate and timely bookings for optimised theatre operations and reduced downtime.
• Liaise with theatre teams and ancillary departments to ensure all necessary resources (equipment and staff) are allocated appropriately for seamless theatre operations and to prevent overbooking.
• Maintain and update theatre schedules and the resource dictionary in CompuCare to accurately reflect session changes and equipment availability for improved operational efficiency.
• Communicate theatre availability and session allocations to consultants to manage scheduling effectively for maximising theatre utilisation and minimising delays.
• Monitor theatre performance metrics such as utilisation rates and on-time starts to identify areas for improvement for enhanced operational efficiency and patient care quality.
• Provide administrative support to the theatre team, including handling CCSD codes and consultant contact details to ensure accurate record-keeping for effective management of theatre sessions and compliance with hospital policies.
• Participate in team meetings and collaborate with Central Reservations to streamline the patient booking process for improved coordination and a better patient experience.
• Assist with rescheduling and ad hoc bookings in collaboration with the Theatre Manager/Coordinator to maintain appropriate staffing and skill mix for operational continuity and safe patient care.

What We’re Looking For:

• Experience & Knowledge: Previous experience in scheduling within a hospital setting, particularly in surgical services, is essential. A strong understanding of clinical terminology and familiarity with healthcare systems, including CompuCare, is highly desirable.
• Skills & Abilities: You will need excellent communication skills, the ability to liaise effectively with consultants and hospital teams, and strong organisational skills to manage the complex demands of theatre scheduling. You must be proficient in using office software such as Microsoft Outlook and Word, and have an understanding of CCSD codes.
• Personal Attributes: We are looking for someone who is proactive, detail-oriented, and able to solve problems efficiently. You should be capable of working collaboratively with various departments and ensuring a high level of service excellence in everything you do.

Why Join Us?

At King Edward VII’s Hospital, we believe in creating a supportive and collaborative work environment where every team member is valued. You’ll have the opportunity to make a meaningful impact on patient care and play an essential role in our renowned theatre department. We are proud of our outstanding Doctify reviews, which reflect the exceptional care and service we provide. By joining us, you’ll contribute to maintaining these high standards, working alongside some of the best healthcare professionals in the industry.

What Our Employees Say:

“I have been working at KEVII for 4 years. The theatre team is very supportive, and I had the chance to work across different surgical specialities. I am a Surgical First Assistant, and I am finishing the master’s in Surgical Care Practice, so here at KEVII, I had the opportunity to improve my surgical skills.”

“I have been part of the KE family since January 2020, working as a Theatre Business Administrator in the Theatre department. In this role, I’ve had the privilege of working closely with the clinical, finance, and governance departments, gaining a broad range of knowledge, experience, and expertise. Over the past four years, I’ve been appreciated by my colleagues, manager, and the hospital leadership. I’ve consistently felt supported through any challenges or changes in the department or organisation. My hard work has been recognised and appreciated, which has given me confidence and fulfilment in my role and daily responsibilities.”

In return, we offer:

• Complimentary lunch
• 35 days of Annual Leave (inclusive of bank holidays) that increase with long service
• Private Healthcare
• Staff Referral scheme
• Company pension scheme
• On-going training and professional development opportunities
• Season Ticket Loan
• Help to buy a bike
• Free Employee Assistance Programme
• Access to EdenRed and various discount retail voucher

How to Apply:

If you’re ready to take the next step in your career and contribute to the high-quality care we provide at King Edward VII’s Hospital, we would love to hear from you. To apply, please submit your CV to Mita Vadgama (Lead Recruitment and Resourcing Partner) MVadgama@kingedwardvii.co.uk

Please note: We aim to respond to all applicants within two weeks. If you haven’t heard from us by then, we regret to inform you that, on this occasion, your application was not successful

At King Edward VII’s Hospital, we believe in creating an inclusive and diverse workplace where everyone feels respected and valued. We are committed to creating a workplace that is welcoming and inclusive to everyone, regardless of their race, ethnicity, gender identity, sexual orientation, age, religion, or any other characteristic that makes them unique. We believe that by embracing diversity and fostering inclusion, we will create a workplace that is stronger, more innovative, and more successful